The Rank Tab consists of information relevant to rank meetings. Using the tab is typically the last step users will take during the resident candidate interview process before submitting their selections.
The page consists of four main sections:
- Rank List
- Rank Grid
- Chart Candidate Scores
- Details Panel
Rank List
The Rank List section displays an ordered list based on each candidate’s combined final score.
If users would like to view the details of a particular candidate while they are in the Rank List, they can select them from the List by clicking on them or by using the Jump To # button to populate the Details panel with that specific candidate’s information.
Users can access an easy-to-print version of their rank list by clicking on the green Print button.
This list is broken down into six columns:
- Rank Order
- Flag
- Candidate
- Interview Date
- Do Not Rank
- Final Score/Prescreen Score
Rank Order
The Rank Order displays each candidate’s position on the Rank List. Candidates can be reordered by dragging and dropping them into the appropriate position on the list, typing a number into the numbered box, or selecting the number from the numbered box drop-down.
Flag
Flags are used to indicate that a change should be made to a candidate on the Rank List. This is an optional feature that will only have a visual effect on how the candidate appears in the list.
The four Flags are:
- No Change (Ellipses)
- Consider Moving Up (Green ‘up’ Arrow)
- Consider Moving Down (Red ‘down’ Arrow)
- Consider Removing From Rank (Red Crossed Circle)
If a candidate is marked for moving up or down and you decide to move that candidate in either direction, the flag will be automatically cleared. If you still wish to have that candidate flagged, simply re-apply the flag after the move has been made.
The Consider Removing From Rank flag is not cleared when the candidate is moved up or down the list.
To clear a flag manually, you can select the No Change (Ellipses) option.
Candidate
The Candidate Column consists of basic information about the candidate, such as:
- Candidate Photo
- Candidate Name
- Candidate Medical School/Residency
Interview Date
Contains the date on which the candidate was interviewed.
Do Not Rank/Do Not Invite
This column changes heading depending on mode (Selected at the bottom of the page using the Filter button). The column denotes the total number of ‘Do Not Rank’ flags that a candidate received during their interviews or the total number of ‘Do Not Invite’ flags the candidate received during Prescreen. Mousing over this number will show which evaluators flagged the candidate as ‘Do Not Rank’ or ‘Do Not Invite’.
Final Score/Prescreen Score
This column changes heading depending on mode (Selected at the bottom of the page using the Filter button). Here you will find the final calculated score of the candidate based on the evaluation template developed by the program and the responses given by evaluators during either the Evaluation or Prescreen process.
Rank Grid
The Rank Grid organizes the candidate list in a grid fashion that orders candidate ranking from left to right rather than only up to down. This allows users to see more of their candidates and their rankings at a time.
If users would like to view the details of a particular candidate while they are in the Rank Grid section, they can select the candidate from the grid by clicking on them or by using the Jump To # button to populate the Details panel with that specific candidate’s information.
Chart Candidate Scores
The Chart Candidate Scores section breaks down each candidate’s total score based on the different weighted scoring categories used on a program’s evaluation template.
Each candidate’s bar displays the breakdown of evaluator responses that make up their final score. If there is only one category on the Evaluation Template, this bar will be a single color and will match the final score.
The total score, which combines the scores of these different categories, is found to the far right of the table.
Users can toggle the visibility of individual weight categories by clicking on their checkmark buttons at the top of the chart and the list will be reordered based on the category selections made.
This can be useful if users want to isolate the score totals of a particular weight category.
To look up a candidate’s details from this section, click on the candidate’s name, located on the far left of the table.
Users can access an easy to print version of their candidate scores by clicking on the green “Open Printer Friendly Version” button.
Details Panel
From the Details panel, users can see a candidate’s photo (if it was uploaded) and three additional tabs with information.
Details
The Details tab includes all documents and application fields that are enabled under the Candidate Settings – Manage Fields section of the Settings menu. This is the same information that was provided to your evaluators during the interview process.
Responses
The Responses tab breaks down the responses given by each evaluator by prompt. You are able to select which prompt you are viewing (“Comments” for instance) by selecting it from the grey bar located above the first evaluator in the list.
If you select a different candidate, the prompt selection will remain the same. This allows users to easily compare evaluator responses to different candidates.
To “break out” all of the responses given to all prompts on the Evaluation Template for a particular candidate, you can click on the small button located to the right of the grey bar.
Doing this will show all prompts on the Evaluation Template and each evaluator’s response to those prompts.
Notes
The Notes section collects any Administrator notes that were made about a particular candidate. The number of notes will be indicated in the tab if any notes have been submitted.
Additional Tools (Bottom of the Screen )
At the bottom of the screen are several functions that might be helpful to users while navigating the Rank tab.
Candidate photo size slider
This slider has three settings:
- Small:
- No candidate photo visible in the Rank List. Allows for the most candidates on the screen at one time in the Rank List.
- Medium:
- Candidate photo is included on the Rank List.
- Large:
- A larger candidate photo is provided in the Rank List
Tag Filter
This button brings up a selection menu that allows you to view an independent rank order based on tags that have been applied to your candidates as well as switching your Rank List between Prescreen and Evaluation data.
If you were to utilize a tag for each session of your interview season, you would be able to have an independent rank order for each session. This can be useful if your program utilizes ‘Mini-Ranks’ after each interview session.
Rank Version History
This tool allows you to view each change that has been made to the Rank List.
Click on the “Download File” button to download a CSV that includes the Candidate’s Identification number (AAMCID, or SFMatch ID, for example), the candidate’s name, as well as many other fields taken from the Evaluation Template.
Once the rank meeting has concluded, you can copy and paste the first two columns of this file directly into the NRMP (National Resident Matching Program).
Click on the”Reset Rank Order” button to reset your candidates’ rank order to be based on their calculated scores. It is good practice to use this button at the beginning of your final rank meeting.
Excluded Candidates
This button will display any candidates that have been removed from your rank list, commonly due to being flagged during the interview process as “Do Not Rank”.
The number being displayed in this button is the current number of candidates in this list. This panel will contain:
- Candidate Photo
- Candidate Name
- Timestamp of when the candidate was removed, and from which position on the Rank they were occupying at the time that they were removed.
- A ‘Return to Rank’ button
The ‘Return to Rank’ button will return the candidate to the position that they occupied on your Rank List that they occupied prior to being removed.
